Agency management software

Agency management software that connects the sale, the project and the invoice.

A small agency sells a project in one tool, plans it in another, tracks time in a third and invoices from accounting, and the margin on each client is a spreadsheet someone rebuilds every month. Loopency keeps the deal, the project, the hours and the invoice on one record trail.

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Set up

New software means weeks of setup.

Describe your business

In your own words, in any language
Loopency suggests the modules that fit
Bring your spreadsheets

Setup asking what the company does, in its own words

Setup proposing the industry from the company's own description, with Yes, this is us

Catch problems early

A won deal is set up again as a project.

From deal to project

A closed deal can open its project
Tasks, time and budgets on the project
A project over budget alerts its owner and finance

Opportunities as a board: open, qualifying, proposal and negotiation columns with each deal's value

Projects as a table: each project's start date, number, status and priority

Spot problems

Billable work slips through before it is invoiced.

Bill the work

A completed milestone creates its invoice
Time entries can be invoiced together
Drawing on a retainer applies the credit to the client’s invoice

Invoice INV-2026-0054 issued, with the amount outstanding, the line and its payment status

A customer's page: outstanding balance, open invoices, the customer's details, and its brief and activity

Automate

You check everything yourself.

AI agents that prepare the work

In the same business context as your team
They see only what their role allows
What an agent prepares waits for a person

The agents page: one agent per department, each with what it owns

The Inventory agent's run: 4 products out of stock flagged, and the work handed to the Procurement agent with the shortfall for each

What a customer says

“Running a car import-export business comes with plenty of moving parts. I can already see how Loopency can simplify the day-to-day work and make things easier to keep track of. I like the direction it’s going, and I’m looking forward to seeing how it develops.”

Wajahaat AbbasiAbraaj International Ltd., Korea

Questions

How is it different from a project tool plus accounting software?

A project tool knows the tasks and accounting knows the invoices, but neither knows the margin. In Loopency the client, the project, the time and the invoice are the same records, so the numbers agree without an export.

Does it handle retainers?

Yes. Drawing on a retainer applies the credit to the client’s invoice, and reversing a draw reverses it.

Does labor cost reach the project?

Yes. A posted payroll run allocates labor cost to the projects people worked on.

What does it not do yet?

There are no ready-made connectors to design, ticketing, chat or calendar tools; data comes in from Excel or CSV. The app is in English. A freelancer who only needs time tracking and invoices may be better served by a dedicated time-and-invoice tool.

How much does it cost?

Community is free for up to 3 people. Business is paid per person, monthly or annually, with a 14-day trial. Current prices are on the pricing page.

Run your company the way it actually works.

Start with the part that hurts most, and add the rest when you need it.

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